Player and Parent/Guardian Conduct Policy

At Warrior Youth Field Hockey, our mission is to provide a positive, safe, and supportive environment where every athlete can develop confidence, sportsmanship, teamwork, and a love for the game.

PLAYER CONDUCT POLICY

Participation in our program requires a commitment from both players and parents to uphold the following expectations.

As a Warrior Youth Field Hockey player, you agree to:

• Treat teammates, coaches, officials, opponents, volunteers, and spectators with respect at all times.
• Demonstrate good sportsmanship in both victory and defeat.
• Attend practices and games on time and be prepared with the required equipment.
• Listen to coaches and give my best effort during every practice and game.
• Encourage teammates through positive words and actions.
• Refrain from bullying, inappropriate language, unsportsmanlike conduct, or behavior that creates an unsafe or negative environment.
• Care for program equipment and facilities.
• Represent Warrior Youth Field Hockey with integrity both on and off the field.

PARENT/GUARDIAN CONDUCT POLICY

As a parent or guardian, you agree to:

• Support all players, coaches, officials, and volunteers with respect.
• Encourage positive sportsmanship and effort rather than focusing solely on winning.
• Allow coaches to coach and officials to officiate without interference.
• Model appropriate sideline behavior and maintain a positive atmosphere.
• Communicate concerns respectfully through the appropriate channels and not during practices or games.
• Ensure my athlete arrives on time, properly equipped, and ready to participate.
• Help foster a safe, inclusive, and encouraging environment for every participant.

Warrior Youth Field Hockey is committed to providing a safe environment for all participants. Players and parents agree to follow all program policies, safety procedures, and coach instructions. Any concerns regarding player safety or inappropriate conduct should be reported to a coach or Board member immediately.

Attendance & Commitment Policy

We understand that our athletes have other sports, activities, and family commitments. Attendance at every practice and game is not mandatory, and we appreciate families doing their best to balance all commitments. We ask families to provide as much advance notice as possible when a player will miss a practice or game.

If a player misses/arrives late to three or more consecutive practices or games without communication to the coaching staff, coaches may reach out to the family to check in, confirm continued interest and availability, and ensure the player remains included in team planning and communication.

Our goal is not to penalize families for missed time, but to maintain strong communication, support our athletes, and provide the best possible experience for every player and team.

Communication Policy

Clear and timely communication helps create a positive experience for our players, families, coaches, and volunteers. Warrior Youth Field Hockey is committed to keeping families informed and providing consistent communication throughout the season.

TEAM COMMUNICATION

Warrior Youth Field Hockey uses designated communication platforms to share important program information, including:

• Practice and game schedules
• Schedule changes and cancellations
• Team updates and reminders
• Tournament and event information
• Other important announcements

TEAM APP

Team communication will be managed through the SportsYou app. Families are expected to download the app, join their athlete’s team page, and use it as the primary source for team updates and information.

COACH COMMUNICATION

Our coaches dedicate significant time and effort to providing a positive experience for all athletes. Coaches will communicate important information in a timely manner and appreciate families partnering with them through respectful and constructive communication.

Weather & Cancellation Policy

Weather-related decisions will be made as early as possible based on field conditions, weather forecasts, and guidance from facility partners. Families will be notified of any cancellations or schedule changes through the designated team communication platform.

PRACTICES – Due to field availability, coaching schedules, and facility commitments, practice sessions canceled due to weather or unsafe conditions will not be rescheduled or made up.

GAMES – When games are canceled due to weather or unsafe field conditions, Warrior Youth Field Hockey will make every effort to work with opposing teams and facilities to identify an available reschedule date. While we will do our best to provide replacement opportunities, a rescheduled game cannot be guaranteed due to scheduling limitations.

LATE REGISTRATION FEE POLICY

Registration for Warrior Youth Field Hockey closes on the published registration deadline to allow adequate time for team formation, coach assignments, uniform orders, and season planning. Any registration requests submitted after registration has closed will be placed on a waitlist and reviewed by the Warrior Youth Field Hockey Board of Directors. Placement is not guaranteed and will depend on roster availability, coach capacity, and program needs.

If a roster spot becomes available, the player’s family will be notified and invited to complete registration. A $25 late registration fee will be added to the standard registration fee for all approved late registrations.Warrior Youth Field Hockey reserves the right to decline late registration requests if teams have reached capacity or if adding additional players is not in the best interest of the program or its participants.

Fall REgistration Fee REfund Policy

Please note the following:

• No refunds will be issued after August 1, 2026 for the Fall 2026 Season
• Requests for refunds submitted prior to August 1, 2026 may be considered on a case-by-case basis and are subject to administrative review.
• No refunds will be issued due to practice or game cancellations resulting from inclement weather. We will do our very best to reschedule.

We appreciate your understanding, as these policies help ensure the continued quality and sustainability of our programs for all

Clinic Registration Fee Refund Policy

Warrior Youth Field Hockey clinics are planned in advance and require commitments for facility rentals, coaching staff, and program resources. For this reason, clinic registration fees are subject to the following refund policy:

• Refund requests must be submitted at least 7 days prior to the start of the clinic to be considered.
• Refunds requested within 7 days of the clinic start date will not be issued.
• No refunds will be provided for missed sessions due to illness, schedule conflicts, vacations, or other personal circumstances.
• If a clinic session is canceled by Warrior Youth Field Hockey due to circumstances outside of our control (such as facility closures or unsafe weather conditions), families will be notified and appropriate arrangements will be communicated.

If a player is unable to attend a clinic, families may contact Warrior Youth Field Hockey to discuss whether a transfer or credit toward a future clinic is available. Approval will be determined on a case-by-case basis.

uniform Refund Policy

All uniform purchases are non-refundable and non-exchangeable. Uniforms are custom-made specifically for each athlete and cannot be returned once an order has been placed. Please carefully review sizing and order details before submitting your information, as no refunds or credits will be issued for custom uniform items.

Jersey REntal Fee

In the event that an athlete loses their team jersey, a replacement jersey may be rented from Warrior Youth Field Hockey for a fee of $50. The rental fee helps cover the cost of maintaining an inventory of jerseys and ensuring all athletes have a uniform available for participation. The rented jersey must be returned to Warrior Youth Field Hockey at the conclusion of the season in clean, washed, and good condition. A refund of $25 will be processed within 7 business days after jersey is returned . Failure to return the jersey may result in additional replacement charges.

Team Store Purchase Policy

All Team Store purchases are final sale and are not eligible for refunds, exchanges, or credits. Team Store merchandise is produced and fulfilled through a third-party vendor, and many items are customized specifically for Warrior Youth Field Hockey. Because customized and made-to-order items cannot be returned to the vendor, Warrior Youth Field Hockey is unable to offer refunds or exchanges for any Team Store purchases. Please review all sizing, personalization details, and order information carefully before placing your order.